About Our Client

A well-established consulting firm with over 15 years of providing business support services across the East Coast is seeking a detail-oriented and efficient Administrative Assistant. Known for its commitment to excellence and streamlined operations, the company supports a diverse range of clients, including small businesses, nonprofits, and government agencies. This role offers an opportunity to contribute to the success of a dynamic team by ensuring smooth day-to-day administrative functions.

Position Overview

Role: Administrative Assistant

Employment Type: Full-time

Schedule: Standard business hours with occasional flexibility for events or deadlines

Salary Range: $38,000 - $50,000 annually, based on experience

Key Responsibilities

• Perform a variety of administrative tasks, including managing schedules, organizing meetings, and maintaining records.
• Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate team members.
• Prepare reports, presentations, and documents with a high level of accuracy and professionalism.
• Manage office supplies and coordinate with vendors to ensure a well-stocked and functional workspace.
• Support event planning and logistics, such as booking venues, preparing materials, and coordinating attendees.
• Maintain filing systems, both physical and digital, ensuring easy access to important information.
• Collaborate with team members to ensure timely completion of projects and assignments.
• Uphold confidentiality and discretion when handling sensitive information.

Required Qualifications

• High school diploma or GED; Associate’s degree or higher preferred.
• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Certification in administrative support or office management (e.g., Certified Administrative Professional – CAP).
• Experience using project management or scheduling software (e.g., Asana, Trello, Google Workspace).
• Familiarity with bookkeeping or basic accounting tasks.
• Ability to anticipate needs and proactively solve problems.
• Proven ability to work in a fast-paced, team-oriented environment.

About Gateway Offices

Gateway Offices is a trusted talent solutions provider connecting professionals with meaningful roles in administrative support services across the East Coast. With over a decade of experience, we specialize in placing individuals who excel in organizational and communication skills and thrive in dynamic office environments.

At Gateway Offices, we combine advanced AI technology with personalized support to position you for success. Our benefits include competitive compensation, comprehensive healthcare coverage, and access to professional development resources. Stay connected to opportunities through our innovative mobile app featuring AI-powered job matching, instant notifications, and one-tap applications.

All applicants for U.S. positions must be authorized to work in the United States. Our contract/temporary professionals enjoy access to comprehensive benefits including medical, dental, vision, life insurance, and disability coverage. Eligible professionals can also participate in our company's 401(k) plan. Visit gateway.benefits.com for complete details.

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